Admissions Coordinator

MacLachlan College has an exciting opportunity for a full-time Admissions Coordinator to join our team!

About MacLachlan College

MacLachlan College, founded in 1978, is an independent (Pre-K to Grade 12) co-educational school in Oakville, Ontario. Now with two dedicated campuses, Lower School (Pre-K to Grade 6) and Upper School (Grade 7 to Grade 12), MacLachlan is committed to providing a learning environment that promotes an entrepreneurial, success-driven, and future-oriented mindset that is integrated into every aspect of school life.

Offering the benefits of small class sizes, MacLachlan is a world-class school with highly dedicated and engaged teachers and an internationally recognized curriculum. Our exceptional PK through Grade 12, co-educational learning environment is centered on academic excellence and an ongoing commitment to the latest innovations in education.

In addition to offering academic excellence to our students, MacLachlan College is committed to providing an exceptional workplace for our staff. We believe that investing in our faculty is essential to ensuring the success of our students. That's why we offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and professional development opportunities.

At MacLachlan, we foster a supportive, collaborative community that values diversity, equity, and inclusion. We encourage our staff to maximize their potential as educators and mentors by providing opportunities for professional growth, leadership development, and recognition of their achievements. Our strong co-curricular emphasis and global focus, inspired by our Advanced Placement courses and International Baccalaureate programme, offer unique opportunities for our staff to engage with students beyond the classroom and make a difference in their lives. To learn more about MacLachlan College, please visit: www.maclachlan.ca

The Position:

The Admissions Coordinator at MacLachlan College provides essential support to the admissions Director and function, ensuring efficient response to application inquires and the smooth communication with prospective families and the effective execution of the admissions process, including managing inquiries, processing applications, and coordinating events.

Key Responsibilities:

• Respond to inquiries via phone, email, and the admissions portal, providing detailed information about school programs, admissions requirements, deadlines, and culture.
• Maintain and organize the admissions database, ensuring accurate, up-to-date records and tracking student progress through the admissions cycle.
• Process and review application materials, ensuring proper documentation and timely communication of application status updates.
• Coordinate and assist with admissions events, including campus tours, open houses, interviews, parent orientations, and related logistics.
• Prepare and distribute admissions materials, including brochures, welcome packets, and onboarding documents for prospective and new families.
• Schedule and support interviews, assessments, follow-up meetings, and onboarding activities to ensure a seamless transition for new students.
• Collaborate with the marketing team to update admissions communications, maintain brand consistency, and enhance promotional materials.
• Generate and analyze reports on admissions metrics to provide insights and support decision-making for the admissions team.
• Liaise with teachers, counselors, and administrative staff to facilitate smooth transitions and address prospective families' specific inquiries.
• Assist the Director of Admissions with special projects, process improvements, and event planning as needed.

Skills and Qualifications:

• Post Secondary education or equivalent work experience in a similar role.
• Prior experience in admissions, customer service, or school administration is highly preferred. Experience in event coordination or working within an educational setting is an asset.
• Exceptional verbal and written communication skills, with a customer-centric approach and the ability to communicate effectively with diverse stakeholders.
• Strong organizational and time management skills with the ability to prioritize tasks, manage multiple responsibilities simultaneously, and meet deadlines in a fast-paced environment.
• Meticulous attention to detail, ensuring accuracy in documentation, application processing, and event coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management systems (experience with admissions-related software is an advantage).
• Strong interpersonal skills with a demonstrated ability to build rapport and maintain positive relationships with prospective families, students, and staff.
• Resourceful and proactive, with the ability to identify issues and find solutions to ensure smooth admissions processes.
• Experience or familiarity with event planning and coordination, ensuring successful admissions events such as open houses and tours.
• Ability to work effectively both independently and as part of a team, demonstrating flexibility and a collaborative mindset.

Qualified candidates are encouraged to apply and send their application to https://tealandco.com/careers/. As a condition of employment, a Police Record Check with Vulnerable Sector Screening is required. We thank all candidates in advance. Please note, only those candidates selected for an interview will be contacted.

MacLachlan College welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. MacLachlan is committed to a positive, supportive, and inclusive environment.
 

MacLachlan College is committed to providing accommodations for persons with disabilities. Please contact us at lbelluomini@maclachlan.ca for further details or if you require any information in an alternate format.